Starting a Scholarship in Your Prefecture
Assemble a Committee
Find a few like-minded people to get started.
Discuss with your committee which positions are needed for your scholarship organization.
Below are our current committee positions with a brief description of each.
Executive Director - Automatically fulfilled by the ALT Prefectural Advisor
Liaises with Boards of Education when necessary
Chairperson - Committee management, scheduling, & public speaking
Treasurer - Keeps financial records, bank account, & applies for grants
Secretary - Takes meeting minutes and sends email task reminders
Director of Communications - Sends emails, Japanese <-> English communication
Director of Social Media - In charge of SNS posts, GoFundMe, TransferWise
Director of Fundraising (+2 Fundraising Officers) - Coordinator for fundraising events
Chief Technology Officer - Website maintenance, application updates, & digital document management
Where are you at?
Get a dedicated email address for your scholarship organization.
If getting social media accounts, try getting them at the same time to keep the names consistent.
Consider making a website. Even a simple, one-page website can help spread information and help your scholarship grow.
Make it Official
Create a Bank Account in the scholarship's name.
Think about adopting a set of informal bylaws.
Please contact us if you wish to see the bylaws we use.
Prepare Information & Application Documents
This can be a daunting task, so if you would like to use our documents as a template,
please CONTACT US.
Host all your important documents for committee members in one place online.
Whichever platform you use, be mindful about privacy and file permissions.
Ask for donations and host special events.
Our events have included: Flea markets, raffles, pub quizzes, Hanami parties, Holiday/themed parties, city walks, bake sales, and many more.
Think about setting up a fundraising site.
Be creative and make it fun.
Remember, no amount of money or event is too small
Spread the Word!
Advertise to students, teachers, and anyone that will listen!
Ask to give a presentation at orientation and other ALT conferences.
A final word of advice . . .
Tips for Success
Stay Organized and Be Professional
Start small but think big!
Be Transparent About Scholarship Activities
Delegate Responsibilities and Work
Have Clear and Attainable Goals
Ask for Help