Starting a Scholarship in Your Prefecture
Assemble a Committee
Find a few like-minded people to get started.
Discuss with your committee which positions are needed for your scholarship organization.
Below are our current committee positions with a brief description of each.
Executive Director - Automatically fulfilled by the ALT Prefectural Advisor
Liaises with Boards of Education when necessary
Chairperson - Committee management, scheduling, & public speaking
Treasurer - Keeps financial records, bank account information, & applies for grants
Secretary - Takes meeting minutes and sends email task reminders
Director of Communications - Sends emails, Japanese <-> English communication
Director of Social Media - In charge of SNS posts, GoFundMe, TransferWise
Director of Fundraising (+2 Fundraising Officers) - Coordinator for fundraising events
Chief Technology Officer - Website maintenance, application updates, & digital document management
Where are you at?
Get a dedicated email address for your scholarship organization.
If getting social media accounts, try getting them at the same time to keep the names consistent.
Consider making a website. Even a simple, one-page website can help spread information and help your scholarship grow.
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Make it Official
Create a Bank Account in the scholarship's name.
Think about adopting a set of informal bylaws.
Please contact us if you wish to see the bylaws we use.
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Prepare Information & Application Documents
This can be a daunting task, so if you would like to use our documents as a template,
please CONTACT US.
Host all your important documents for committee members in one place online.
Whichever platform you use, be mindful about privacy and file permissions.
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Raise Money
Ask for donations and host special events.
Our events have included: Flea markets, raffles, pub quizzes, Hanami parties, Holiday/themed parties, city walks, bake sales, and many more.
Think about setting up a fundraising site.
Be creative and make it fun.
Remember, no amount of money or event is too small
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Spread the Word!
Advertise to students, teachers, and anyone that will listen!
Ask to give a presentation at orientation and other ALT conferences.
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A final word of advice . . .
Tips for Success
Stay Organized and Be Professional
Start small but think big!
Be Transparent About Scholarship Activities
Communicate Regularly
Delegate Responsibilities and Work
Have Clear and Attainable Goals