Starting a Scholarship in Your Prefecture

Assemble a Committee

Find a few like-minded people to get started.

Discuss with your committee which positions are needed for your scholarship organization.

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Below are our current committee positions with a brief description of each.

Executive Director - Automatically fulfilled by the ALT Prefectural Advisor

                                   Liaises with Boards of Education when necessary

Chairperson - Committee management, scheduling, & public speaking

 

Treasurer - Keeps financial records, bank account, & applies for grants

 

Secretary - Takes meeting minutes and sends email task reminders

 

Director of Communications - Sends emails, Japanese <-> English communication

 

Director of Social Media - In charge of SNS posts, GoFundMe, TransferWise

 

Director of Fundraising (+2 Fundraising Officers) - Coordinator for fundraising events 

 

Chief Technology Officer - Website maintenance, application updates, &  digital document management

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Where are you at?

Get a dedicated email address for your scholarship organization.

If getting social media accounts, try getting them at the same time to keep the names consistent.  

Consider making a website. Even a simple, one-page website can help spread information and help your scholarship grow.

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Make it Official

Create a Bank Account in the scholarship's name. 

Think about adopting a set of informal bylaws.

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Please contact us if you wish to see the bylaws we use.

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Prepare Information & Application Documents

This can be a daunting task, so if you would like to use our documents as a template,

please CONTACT US.

 Host  all your important documents for committee members in one place online.

Whichever platform you use, be mindful about privacy and file permissions.

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Raise Money

Ask for donations and host special events​.

Our events have included: Flea markets, raffles, pub quizzes, Hanami parties, Holiday/themed parties, city walks, bake sales, and many more. 

Think about setting up a fundraising site.

Be creative and make it fun.

Remember, no amount of money or event is too small

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Spread the Word!

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Advertise to students, teachers, and anyone that will listen!

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Ask to give a presentation at orientation and other ALT conferences. 

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A final word  of advice . . . 

Tips for Success

Stay Organized and Be Professional 

Start small but think big!

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Be Transparent About Scholarship Activities

Communicate Regularly

Delegate Responsibilities and Work 

Have Clear and Attainable Goals

Ask for Help